ROCKLAND MINOR HOCKEY ASSOCIATION

Rules and Regulations

May 30, 2006

(Note:  This is the HTML version of the official RMHA document, contact RMHA if you want an official version)

TABLE OF CONTENTS

1. - REGISTRATION

Player definitions

1. Veteran Player - Registered with the RMHA/CRGHA during the previous fall/winter season.
2. Former Player - Registered with the RMHA/CRGHA for a fall/winter season prior to but not during the previous fall/winter season.
3. New Player - Never registered with the RMHA/CRGHA for a fall/winter season.

1.1 - Registration Priority

• For all RMHA players, registration will be on a first-come first-served basis, within the 'Registration Timetable' described in 1.2.
• For all CRGHA players, registration will be on a first-come first-served basis within the 'Registration Timetable' described in 1.2.

1.2 - Registration Timetable

1.3 - General Rules

• Registration forms must be submitted at scheduled registration dates and locations.
• Registrations will only be accepted with full payment in accordance with the payment plan and accompanied with all required documentation.
• Required Documentation
  • Veteran players
    • Completed registration form
  • New and former players
    • Completed registration form
    • Copy of Proof of Age (e.g. copy of birth certificate)
    • Copy of Permission to Skate (applicable to CRGHA only) and/or Release form.
• Registrations will not be processed for players who have not fulfilled their financial obligations to RMHA/CRGHA or who have not returned all RMHA/CRGHA equipment and jerseys.
• There will be a $25.00 late registration fee applied to all registrations after the last April registration date.
• There will be a $25.00 charge on all NSF cheques. At the discretion of the Executive, repeat offenders will be required to submit payment in full either in cash, by certified cheque or by money order at the time of registration.

1.4 - Registration Refunds (Exclusive of AA and A players)

• To receive a refund, a written request must be submitted to the Registrar.
• A $25.00 administration fee will be charged to all withdrawing players.
• ODMHA or OWHA fees paid on the player's behalf are non-refundable.
• Refunds will be issued only after the player's cheque has cleared the RMHA bank account, all outstanding team fees and/or RMHA charges have been paid and all RMHA equipment and jerseys have been returned to the RMHA.
• For all other players, the amount of the refund will be determined as follows:

  Refund requested	Non-refundable portion (**)
  Initiation/Novice
  Before October 15	$0.00
  October 16 to November 8	Pro-rated to the amount of ice time used.
  November 9 to December 31	ODMHA or OWHA fee + Pro-rated to the amount of ice time used
  After December 31	Entire registration fee
  ALL Other Teams
  Before September 1	$0.00
  September 2 to November 8	Pro-rated to the amount of ice time used
  November 9 to December 31	ODMHA or OWHA fee + Pro-rated to the amount of ice time used
  After December 31	Entire registration fee

  
  * The above non-refundable amounts are in addition to the $25.00 administration fee.
  ** Any exceptions to the above must be brought to the executive committee for approval.

2. - PERMISSIONS TO SKATE and RELEASES (Applicable to CRGHA only)

• A Permission to Skate and/or Release will not be issued to a player who has not fulfilled her financial obligations to the CRGHA or who has not returned all CRGHA equipment and jerseys.
• A Permission to Skate will only be given to a player wishing to tryout for a team with another OWHA Association at a level higher than the team(s) offered by the CRGHA at her age level for the current season (September to April). If the player has registered with the CRGHA, her registration will remain in effect.
• A Release will only be given to a player who has been accepted onto a competitive team with another OWHA Association at a level higher than the team(s) offered by the CRGHA at her age level for the current season (September to April), or for a house league team if the CRGHA does not offer such a team at her age level. The player's registration will no longer remain in effect.

3. - TEAM STAFF

3.1 - General

• All team staff must consent to a Police Record Check.
• All on-ice and/or on-bench team staff must attend a Speak Out! Against Abuse and Harassment session.
• The deadline for team staff to acquire the minimum required certification is December 1 for coaches and November 15 for trainers. Failure to do so will result in the removal of the individual from the relevant team staff position on the team.
   
  The cost to team staff for acquiring the necessary trainer certification (Level I or II) and coach certification (Initiation Instructor, Coach or Intermediate level) will be reimbursed at 50% by RMHA upon receipt by the Treasurer of a copy of the appropriate certificate and proof of payment.

3.2 - Head Coach (Atom and up)

3.2.1 - General

• RMHA will attempt to recruit the best possible head coaches for all teams, seeking the most qualified candidates.
  • A program will be established to enable the coaches to follow the same teaching basics of a game plan and practice system of our national sport. A monthly meeting will be held with the coaches and coordinator of the program.
  • A program for each category from Atom to Midget/Intermediate, starting with the basics of hockey will be set forth. The coordinator will be invited to assist all team practices in order to see the player progression or suggest any modifications whatever the case may be.
• Individuals wishing to be considered for a head coaching position must submit a coaching application to RMHA by the advertised date, which shall be no later than July 31st and be willing to attend an interview by the Coach Selection Committee made up of the President, VP PGL, VP Nation, Deveopment and VP Novice/Initiation.   Late applications will be considered on an individual basis.
• The coaching term is for one season only. All coach candidates must reapply each season for selection.

3.2.2 - Selection Criteria

3.2.2.1 - Training

• Training qualification is based on the National Coaching Certification Program (NCCP) standard coach certifications. All prospective head coaches in the RMHA/CRGHA program must have the minimum NCCP designation, or have committed to obtaining the minimum designation before December 1st. Preference will generally be given to coach candidates with higher levels of qualification.
• Minimum Certifications Required

  House League	Coach
  Competitive	Intermediate

3.2.2.2 - Experience

• Relevant experience includes the number of years as a head coach, the number of years as an assistant coach, the category and level of the teams coached and the association of the teams coached.
• Background experience includes the number of years playing hockey and the category and level of the teams played on.

3.2.2.3 - Evaluations

• At the discretion of the Director of Risk & Safety, coaching evaluations by both parents and players will be carried out and tabulated midway through the season.
• Evaluation results will be shared with individual coaches and the President and the appropriate Vice-President and used by the Coach Selection Committee when recommending coaches for ensuing seasons. The greater emphasis shall be placed on the player evaluations.
• While players have the option of not signing, parents will be strongly encouraged to sign their evaluation.
• Each season the coach evaluation process produces a rating of each incumbent Coach in one of three categories:
  1. Acceptable to continue coaching
  2. Conditionally acceptable to continue coaching subject to certain conditions: (e.g. more training, identified areas for improvement, probationary basis, assistant coach only etc.)
  3. Unacceptable for continued coaching (extreme cases only).
• Preference will be given to coach candidates that have a successful category 1 coach rating.
• Candidates in category 2 will be assessed by the Coach Selection Committee and may result in the disqualification or lowering of preference for the coach candidate.

3.2.2.4 - Other Commitments

• Preference will be given to coach candidates that are relatively free of other commitments. Specifically, coaching another team, extensive job related travel or volunteer time in non-hockey organizations are items that would be considered here. The Coach Selection Committee will evaluate the level of these other commitments and may include them as a factor in the selection process.

3.2.2.5 - Other Criteria

• Other attributes that will be assessed include, but are not limited to, coaching philosophy and style, life experience, organisational abilities, adherence to fair play, and conduct with officials.

3.3 - Other Team Staff (Atom and up)

• Once teams are formed, both House League and Competitive Head Coaches will choose their own Assistant Coach(es), Manager(s) and Trainer(s), subject to RMHA Executive approval. The following minimum certifications are required:

  All Assistant Coaches	Coach Level
  Trainers	Trainer Level (I)

• It is strongly recommended that each team have a female Trainer for the CRGHA.
• It is strongly recommended that spouses do not serve as staff on the same team.

3.4 - Initiation and Novice Teams

3.4.1 - Selection

• RMHA will attempt to recruit the best possible Instructors/coaches for the program, seeking the most qualified candidates.
• Individuals wishing to be considered for Initiation Instructors or Trainer, or Novice Head Coach position must notify the Vice-President Initiation/Novice no later than July 31st.
• The coaching term is for one season only. All coach candidates must reapply each season for selection.
• The Coach Selection Committee will select the teaching staff (instructors and trainer) for all Initiation teams taking into consideration the following:
  • prior Initiation Program experience;
  • prior hockey experience/knowledge;
  • prior experience working with/teaching children
• Novice head coach will be selected by the Vice-President Initiation/Novice based on prior experience; coaching philosophy; prior coaching evaluation results; availability to commit time; etc.

3.4.2 - Training

• Training qualification is based on the National Coaching Certification Program (NCCP) standard coach certifications. All Initiation Instructors, Novice Coaches and Trainers in the RMHA Initiation/Novice program must have the following NCCP designation, or have committed to obtaining the minimum designation before December 1st (November 15th for Trainers).
• Minimum Certifications Required

  Initiation (all except trainer)	Initiation Program Instructor
  Novice Head Coach	Initiation Program Instructor and strongly recommend Coach
  Novice Assistant Coach	Initiation Program Instructor (or Coach)
  Trainer	Trainer I (Level II is recommended)

3.4.3 - Evaluations

• At the discretion of the Director of Risk & Safety, coaching/Instructor evaluations by the parents will be carried out and tabulated midway through the season.
• Evaluation results will be shared with individual coaches, the President and Vice-President Initiation/Novice and will be used in the selection of Instructors/Coaches for the following season.
• Parents will be strongly encouraged to sign their evaluation.

4. - FORMATION OF TEAMS

4.1 - General

• Generally, teams (Atom and up) will be restricted to a maximum of 15 players, excluding goalies. The Executive must approve any exceptions.
• The Executive will determine the number of players per team.
• Girls Novice and up will be required to play with a girls team where one exists at their level.   Girls who have continuously played with RMHA on a mixed team since 2003 are encouraged to play on a girl's team at their level but will be allowed to continue playing on a mixed team.

4.2 - Competitive teams

• The President, Vice-Presidents PGL & Nation and Vice-President Girls (where applicable) will monitor the selection of the Competitive teams.
• Players added to the waiting list after the first ice time can try out for a competitive team only if there is space available, as defined by the Executive.
• To be eligible for a competitive team, players must attend a minimum number of competitive tryouts as determined by the Executive.
• All players released from a team of higher calibre who return to RMHA will be reinstated into the Registration Priority format (see Item 1.1)
• Players chosen for competitive teams who are related to that team's potential coaches, assistants, trainers or managers will be assessed by an independent evaluator to ensure they belong on the team for which they have been chosen.
• At the discretion of the Executive, player changes can be made in any team up to the end of November.

4.3 - House League teams

• Only registered players will be assigned to house league teams.
• Players will be assigned to teams such that the balancing of the teams in terms of skill shall be the first priority. The process to determine the equal balancing of players on teams will include rating of players' skills at on-ice stations by independent evaluators, and a controlled scrimmage.
• Players are expected to play within their age level. A request to play in a higher division will be considered only if the following criteria are met:
  • The player and/or player's parent has made the request in writing.
  • The higher division team needs additional players.
  • The player is capable of playing at the higher division.
• At the discretion of the Executive, player changes can be made in any team up to the end of November.

4.4 - Initiation/Novice Program

• Initiation/Novice program must follow guidelines set forth by District III and ODMHA.
• Only registered players will be assigned to teams.
• For Initiation teams; players will be assigned to teams according to:
  • Age;
  • Skill level (be moved up or down, with approval of RMHA and District III Executive)
  • Number of players available in age category
• For Novice, players will be assigned to teams such that the balancing of the teams in terms of skill (B and C) shall be the first priority. The process to determine the equal balancing of players on teams will include rating of players' skills at on-ice evaluation sessions by independent evaluators, and a controlled scrimmage.
• The assignment of players will be determined by the Vice-President Initiation/Novice and require the approval of the Executive.

5. - TEAM/PLAYER COMMITMENT

5.1 - General

• At the Executive's discretion, all players will be asked to sign a statement at the beginning of the season agreeing to abide by all rules, regulations, policies and procedures of the RMHA/CRGHA, District III, the ODMHA or ODWHA, the ODHA or OWHA and Hockey Canada and agreeing to accept the consequences of failing to do so.
• At the Coaches discretion, players may be asked to sign a statement agreeing to abide by team rules that must have been submitted to the Executive for approval prior to signature. Agreeing to these team rules implies acceptance of the consequences of failing to do so.
• Other than for reasons of illness, injury, family commitments or school activities, a player is expected to attend all team activities.
• All players must notify their coach in advance when unable to attend a team function. This includes games, practices and all other team activities such as social functions and fundraising efforts.
• For PGL teams, on ice all players to have Red Pant Shell (with RMHA logo) and a black helmet.  Off ice, the players are to wear casual pants, shirts and tie or turtle neck.
• Players who regularly miss practices, games or tournaments may, at the Coach's discretion, be given less ice time than other players on his/her team. The appropriate Vice-President will monitor such denial of equal ice.

6. - USE OF AFFILIATE PLAYERS

6.1 - General

• A player's first commitment is to the team on which he/ she is registered.
• Prior to using an affiliate player, the Coach must receive permission from the affiliate player's Coach.
• All coaches are required to have an Affiliate Player List.  (Following ODMHA, ODHA and District III rules).
• To foster the development of all players, teams are encouraged to use affiliate players.

7. - PLAYER ICE TIME

7.1 - General

• Coaches are encouraged to develop all players for specialty units such as power play and penalty killing since each team will be only as strong as its weakest players.

7.2 - House League and Competitive teams - Equal Ice

• The only exception to the rules below is when a player is denied equal ice for disciplinary reasons. These may include, but are not necessarily limited to, violations to the Players Code of Conduct, non-compliance with team rules or repeated absences from team activities. The appropriate Vice-President will monitor such a denial of equal ice time.
• All players will receive equal ice time with the exception of:
  • the last two minutes of close games;
  • the last minute of close periods (in cases where continuation in tournament play is dependent upon successful allocation of points for each period.)

7.3 - Initiation/Novice Program - Equal Ice

• Teams in the Initiation/Novice Program must provide equal ice to all players, no exceptions other than disciplinary reasons.

8. - TEAM FINANCES

• All teams are required to open a team account at an accredited financial institution for the current season, with signing authority for the account requiring two signatures.
• A team budget is to be presented to and approved by the team players/parents and the applicable Vice-President at the beginning of the season.
• Both a mid-season (by December 31) and year-end (by the year-end banquet) financial report is to be distributed to all team players/parents and to the applicable Vice-President.
• Financial statements and/or team budgets must be provided to the Executive upon request.
• It is highly recommended that all fees be collected by December 31st of the current season.
• If a player leaves the team after the start of the season, his/her team fees must be pro-rated and refunded.
• If a player joins the team after the start of the season, team fees must be pro-rated and charged.
• Player team fee refunds must be issued in a timely fashion at the end of the season, no later than the year-end banquet.

9. - FUNDRAISING

9.1 - By the RMHA

• The RMHA may, at the Executive's discretion, initiate an association wide fundraising effort. Teams will be required to participate as determined by the Executive.

9.2 - By a RMHA/CRGHA team

• Teams are encouraged to organize fundraisers to ease the financial burden for parents.
• Improper fundraising activities could violate Ontario Lottery and Licensing Laws. Teams are not to create any raffles or ticket draws without checking first with the Treasurer.
• If agreed to by all the parents, minimum family quotas can be established. Otherwise, individual family results should be allocated against their respective expenses.
• Fundraising must be conducted in such a manner, and at such a time, as to cover actual or anticipated team and player expenses only and must be approved by RMHA.
• All teams are limited to two (2) fundraising activities excluding 50/50 and the selling of drinks.

10. - ICE ALLOCATION AND SCHEDULING

• Each team must specify someone, be it a coach, manager or parent, with an address, phone number, fax number and email address, as the contact for the team's ice allocation. All communication on ice allocation and scheduling will be between this contact person and the Ice Scheduler.
• The Ice Scheduler will allocate all ice, including ice for District III, ODMHA or ODWHA league play and team practice ice.
• All teams will be allocated their fair share of the less attractive ice times.
• Depending on the total ice allocation and monitored by the Ice Scheduler, teams will generally be allocated practice ice as follows:
  • Competitive teams
    • Shared ice practices can be allotted by the ice scheduler wherever necessary
    • For Atom to Midget/Intermediate, 1 practice per week
  • House League teams
    • Shared ice practices can be allotted by the Ice Scheduler wherever necessary
    • For Atom to Midget/Intermediate, 1 practice per week
  • Initiation Program
    • Shared ice practives can be allotted by the Ice Scheduler wherever necessary
    • mid-September through November - 2 ice times per week (weekends only)
    • December through February - 1 ice time per week (2 if no game scheduled, if available) (weekends only)
  • Novice teams
    • Shared ice practices can be allotted by the Ice Scheduler wherever necessary
    • 1 practice per week
  • Senior or Juvenile teams
    • 1 full ice practice per month, only if such ice is not required for minor teams.
• The Ice scheduler will not assign any practice ice times that conflict with the team's schedule provided that he/she has been informed by the team well in advance of all rescheduled league and playoff games as well as any additions to the team schedule, tournaments the team has entered and exhibition games.
• The Ice Scheduler may take away any previously allocated ice time as necessary.
• So as not to jeopardize attempts to get more ice from the City of Clarence-Rockland, no ice may go unused. The Ice Scheduler and League Vice-Presidents will closely monitor the use of allocated ice.
• Teams are responsible for ensuring that none of their assigned ice goes unused.
• If a team cannot use an assigned ice allotment (e.g. tournament, rescheduled game), the following procedure applies:
  • The team must notify the Ice Scheduler at least 7 days prior to the ice time.
  • Sanctions will be imposed on any team failing to ensure that its allotted ice is used or failing to follow the procedure described above for allocated ice that a team is unable to use. Such sanctions will take the form of, but are not necessarily limited to:
  • The team will be charged for the ice costs, including the cost of referees and timekeepers, if applicable.
  • The team fined $100.
  • Failure to pay any of the above costs and the associated fine within fourteen (14) days of notification by the Ice Scheduler may result in suspension of the Coach, Manager or team.
• Any team renting ice time in another arena must notify the appropriate Vice-President at least 7 days before the event.
• Each team is only allowed one additional practice session (on ice or dry-land) per week. Any costs of these additional sessions are to be paid by the team.

11. - EXHIBITION GAMES

11.1 - General

• Exhibition games cannot be scheduled on practice ice until after December 31st for all teams (Atom and up). Initiation /Novice teams will be advised of the date by the Vice-President Initiation/Novice.
• The appropriate Vice-President must approve all exhibition games.

11.2 - Initiation/Novice Program

• Teams are only allowed a pre-determined number of exhibition games and tournaments and/or 'Fundays'. The number (per level) is set by District at the beginning of each season.
• Teams can not schedule exhibition games and tournaments and/or 'Fundays' prior to the date(s) set by the District.

12. - TOURNAMENTS

12.1 - General

• Decisions regarding a team's entry into tournaments will be made at the parents meeting held at the beginning of the season. Both the team staff and the players/parents will have input into these decisions.

12.2 - RMHA/CRGHA Tournaments

• RMHA/CRGHA teams must participate in the RMHA/CRGHA Tournament if their Age/Level is part of the tournament.

12.3 - Other local and out of town tournaments

• All teams must notify their respective Vice-president of their intentions to participate in any given tournament prior to submitting their application. A complete list of tournaments that the team will be attending must be submitted in writing to the Vice-Presidents.
• Participation in any tournament must not conflict with regular league games or play-off games.
• A team can not register for more than one tournament being played on the same dates. Furthermore, no more than three games per day shall be played.
• Teams are responsible for obtaining any travel permits that may be required (including required signatures).
• Atom to Midget (including Intermediate & Juvenile) teams can participate in a maximum of 5 tournaments (including RMHA tournament, if applicable). Participation in a Tournament of Champions or Provincials is not considered part of this maximum number.
• Initiation & Novice teams can participate in the number of fun days/tournaments that are specified by District III and ODMHA. The Vice-president Initiation/Novice will inform the teams of the number at the start of each season.
• All non-contact teams will be prohibited from participating in contact tournaments.  Any exceptions must be approved by the executive committee.
• Failure to abide by the above will result in a hearing with the Disciplinary Committee.

13. - EQUIPMENT

13.1 - Purchase of Equipment

13.1.1 - General

• The Equipment Director will present to the Executive quotes from a minimum of three (3) different suppliers for the purchase of new equipment exceeding $500.
• The recommendation of the Equipment Director and authorization of the Executive will precipitate the purchase of all equipment.

13.1.2 - Goalie Equipment

• New: The RMHA will purchase what is deemed "association" type equipment, which is essentially base model equipment that is safe and adequate for the level of hockey for which it is being used.
• Used: Used equipment must be in very good to excellent condition and at a fair price. When purchasing used equipment a comparison will be made between comparable new equipment and the used equipment in question.

13.2 - Provision of Equipment

13.2.1 - General

• Players, their parents or guardians, will be held financially responsible for any damage caused to any RMHA equipment and jerseys deemed to be caused by improper care

13.2.2 - Goalie Equipment

• The provision of goalie equipment by the RMHA is restricted to leg pads, blocker, trapper, body armour and throat protectors.
• Goalie sticks will be provided to Initiation and Novice teams for the current season.
• Full-time goalies (except as noted above) are expected to purchase their own sticks.
• RMHA Goalie equipment must be returned promptly at the end of each season for inventory
• A deposit and rental fee (for Atom and up), set by the Executive, may be required for each set of goalie equipment. This deposit and rental fee will cover one calendar year, from September to April
• The association will not reimburse players who provide their own goalie equipment for all or part of the cost of the equipment.

13.2.3 - Team Jerseys

• Each team will be provided with two sets of team jerseys.
• Each team shall appoint one or two people to collect all jerseys after every game and maintain as required.
• At the end of each season team jerseys are to be returned clean, on hangers and with all nametags removed.
• Jerseys are to be worn for games only, not for practices or scrimmages.
• Jerseys may not be altered in any manner, except for stitching of nametags, "C" and "A" symbols, sponsors tags, stop patches, Canadian flags or for emergency player number clarification.
• Jerseys must not be placed in an automatic dryer.

13.2.4 - Team Socks

• Players (Atom and up) are required to wear socks that match both the home and away jerseys. These are to be purchased by the players.
• Initiation and Novice players are recommended to purchase socks that match their assigned jerseys.

14. - CONCERNS/QUESTIONS/COMPLAINTS

14.1 - Team Issues

• The manner in which to address issues concerning the operation of a team shall be to communicate with the following in the order specified.
  1. The Manager or Coach, as appropriate
  2. The Vice-President;
  3. The President
  4. The Executive as a whole.

14.2 - Non-team Issues

• The manner in which to address issues that do not concern the operation of a team shall be to communicate with the following in the order specified.
  1. The Executive member who has responsibility for the issue
  2. The President
  3. The Executive as a whole

15. - RISK AND SAFETY

15.1 - General

• The RMHA is committed to creating and maintaining a safe environment for its participants.
• All RMHA/CRGHA participants must adhere to the policies and procedures outlined in the Hockey Canada publications "Fair Play Means Safety for All" and "Safety Requires Teamwork".
• No one, other than ODMHA/OWHA registered players and ODMHA/OWHA registered on-ice and/or on-bench personnel, may go on the ice or the bench for any of the team's ice activities.
• Any illness or injury, which causes a player to miss any team ice activity, must be reported to the team trainer. Any player who has been absent from team ice activities for fourteen (14) or more consecutive days due to injury or illness must have a doctor's written permission before he/she will be allowed to return to the ice.
• If a player is unable to complete a game due to injury, they must have a doctor's written permission or the parent (guardian) must sign a waiver before he/she will be allowed to return to the ice.

15.2 - Police Record Check (PRC)

• An integral part of the RMHA's screening process for volunteers is the use of Police Record Checks to identify any person who may harm children or vulnerable adults.
• All volunteers working closely with players and holding positions of authority must be screened utilizing Police Record Checks.
• PRC's are required for each volunteer once a year.
• RMHA Executive members must complete a PRC consent form within two months following the Annual General Meeting. Coaches, assistant coaches, managers and trainers must complete a PRC consent form within two (2) weeks after assuming their respective role. Individuals failing to complete the form within the required time frame will relinquish their role on the team or Executive.
• Any individual who receives a positive hit will be required to provide a confidential, written disclosure of their criminal record to a committee consisting of the President, Vice President and Risk and Safety Director. Such an individual must also submit his/her fingerprints and any other information required, to the RCMP in order to obtain a complete disclosure of their criminal record. The Committee will determine whether the individual may continue as an RMHA volunteer pending a full report from the RCMP as well as on receipt of the RCMP report, taking into consideration the position held by the individual, the nature of the offence and the time frame of the conviction. Where appropriate, the Committee will utilize the services of the local police community to provide advice. The Committee will determine an appropriate course of action, including, but not limited to, the suspension and/or release of the individual from their RMHA responsibilities. The individual will be informed of the results within twenty-four (24) hours of any decision having been made. Decisions that result in the release of individuals from their RMHA responsibilities will be forwarded to the ODMHA/ODWHA in the interest of preventing high risk individuals from involvement in another hockey association within the Ottawa area.
• Refusal to provide written disclosure of a criminal record or any record of a sexual offence (including a pardoned sexual offence) or to submit fingerprints to the RCMP for a complete criminal record check will cause the individual to be ineligible for a volunteer position within the RMHA. In addition, the ODMHA/ODWHA will be advised accordingly.

15.3 - Speak Out! Against Abuse and Harassment

• All volunteers working closely with players, including head coaches, assistant coaches, trainers, and changing room supervisors must attend an accredited Speak Out! Session within one month of assuming their respective role in the RMHA.

16. - CODE OF CONDUCT

16.1 - General

• This Code of Conduct identifies the standard of behaviour that is expected of all RMHA/CRGHA members, including players, coaches, parents, volunteers and Board members.
• The RMHA is committed to providing and maintaining an athlete-centred minor hockey environment where all individuals are treated with respect. During the course of all RMHA/CRGHA activities and events, members of the RMHA/CRGHA shall conduct themselves at all times in a fair and responsible manner. They are expected to refrain from comments or actions that are disrespectful, offensive, abusive, racist, or sexist. Behaviour that constitutes harassment or abuse (as defined by Canadian hockey governing bodies) will not be tolerated by the RMHA.
• Members shall avoid behaviour that brings the RMHA or the sport of hockey into disrepute, including but not limited to abusive use of alcohol and non-medicinal use of drugs, or that endangers the safety of others. RMHA members shall at all times adhere to RMHA operational policies and procedures, to rules governing RMHA events and activities and to rules governing any events and activities that the member participates on behalf of the RMHA.
• Failure to comply with this Code of Conduct may result in disciplinary action in accordance with the policy and guidelines of the RMHA. Such action may result in the member losing the privileges that come with membership in the Association, including the opportunity to participate in RMHA activities.

16.2 - Parents Fair Play Code and RMHA Additional rules (see Rockland arena back wall)

Parents Fair Play Code

• I will not force my child to participate in hockey.
• I will remember that my child plays hockey for his or her enjoyment, not for mine.
• I will encourage my child to play by the rules and to resolve conflicts without resorting to hostility or violence.
• I will teach my child that doing one's best is as important as winning, so that my child will never feel defeated by the outcome of a game/event.
• I will make my child feel like a winner every time by offering praise for competing fairly and trying hard.
• I will never ridicule, yell or hit my child for making a mistake or losing a game.
• I will remember that children learn best by example. I will applaud good plays/performances by both my child's team and their opponents.
• I will not applaud my child when he hits a member of the opposite team.
• I will not scream at my child on the ice because it will influence his/her concentration on the game.
• I will never question the officials' judgment or honesty in public; therefore, I will not yell or swear at the referees.
• I will support all efforts to remove verbal and physical abuse from children's sporting activities.
• I will respect and show appreciation for the volunteer coaches who give their time to provide sport activities for my child.

RMHA Additional Rules

• The coaching staff will make sure that the players are wearing proper equipment when on the ice. Name stickers are not allowed on the helmets. Note that since 2003/2004, the neck protector must now include a bib. I will ensure that the needed equipment is obtained or replaced when needed. The coaching staff and RMHA executive may remove my child from the ice surface if the proper equipment is not worn.
• When in Rockland, my child's team will stay in the changing room until the Zamboni has left the ice.
• There will always be at least 2 adults in the change rooms with the players when changing. If I'm one of these adults, I will have followed a "Speak Out" class.

16.3 - Players Fair Play Code and RMHA Additional Rules (see Rockland arena back wall)

Players Fair Play Code

• I will play hockey because I want to, not because others or coaches want me to.
• I will play by the rules and to resolve conflicts without resorting to hostility or violence.
• I will respect my teammates and my opponents.
• I will do my best to be a true team player.
• I will remember that winning isn't everything ñ that having fun, improving my skills, making friends and doing my best are also important.
• I will acknowledge all good plays and performances ñ those of my team and my opponents.
• I will remember that coaches and officials are there to help me. I will accept their decisions and show them respect.
• I will respect and show appreciation for the volunteer coaches who provide sport activities.
• I will be on time for practice and for a game.
• I will not miss a practice or a game unless I am sick or I have too much schoolwork.

RMHA Additional Rules

• The coaching staff will make sure that the players are wearing proper equipment when on the ice. Name stickers are not allowed on the helmets. Note that since 2003/2004, the neck protector must now include a bib. I will make sure with my parents that I am wearing the proper equipment. The coaching staff and RMHA executive may remove me from the ice surface if the proper equipment is not worn.
• When in Rockland, I will stay in the changing room until the Zamboni has left the ice.
• When practice time is up and the arena staff sounds the alarm, I will leave the ice as quickly and safely as possible.
• After games and practices, I will not undress (except helmet and gloves) until the coach has talked to us and indicated that we can now undress.

16.4 - Coach Fair Play Code and RMHA Additional Rules (see arena back wall)

Coach Fair Play Code

• I will be reasonable when scheduling games and practices, remembering that young athletes have other interests and obligations.
• I will teach my players to play fairly, to respect the rules, officials and opponents and teammates, and to resolve conflicts without aggressivety or violence.
• I will ensure that all athletes receive equal instruction, disciple, support and appropriate fair playing time.
• I will not ridicule or yell at my athletes for making mistakes or performing poorly. I will remember that children play to have fun and must be encouraged to have confidence in themselves.
• I will teach the player that doing one's best is as important as winning so that my players will never feel defeated by the outcome of the game.
• I will make sure that equipment and facilities are safe and match the athletes' ages and abilities.
• I will remember that children need a coach they can respect. I will be generous with praise and set a good example.
• I will obtain proper training and continue to upgrade my coaching skills.
• I will never question the official's judgment or honesty in public.
• I will collaborate with the officials for the benefit of the sport.

RMHA Additional Rules

• RMHA coaches give the example to the players. I will wear proper equipment when on the ice. This includes a CSA approved helmet with ear protectors as required by Hockey Canada proper hockey gloves and a safe hockey stick. My hockey helmet will be tied when I'm on the ice.
• I will make sure that the players are wearing proper equipment when on the ice. Name stickers are not allowed on the helmets. Note that since 2003/2004, the neck protector must now include a bib.
• Any player that I use as a helper will be wearing full hockey equipment when on the ice. All other people I use on the ice will be registered with RMHA as an active member for my team.
• There will always be at least 2 adults in the change rooms with the players when changing. These 2 adults will have followed a "Speak Out" class.
• Any helpers I use on the bench during games will be registered with RMHA as an active member for my team. They will have followed a "Speak Out" class.
• When in Rockland, my team will stay in the changing room until the Zamboni has left the ice.
• I will make sure that a trainer is present at all RMHA activities that include players.
• When practice time is up and the arena staff sounds the alarm, I will clear the ice with my team as quickly and safely as possible. (no laps)
• I will support my Association's administrative decisions and will always respect my Association and my fellow volunteers.   I will not shed negative comments or inflammatory comments towards the Rockland Minor Hockey Association, and above all, I will always respect my code of conduct towards the players, officials and parents.
• Should I have concerns or discontentments with regards to my role within the Association, I will voice my thoughts in a respectable manner through the appropriate channels set forth for this purpose.

16.5 - Officials Code of Conduct

• I will make sure that every player has a reasonable opportunity to perform to the best of his or her ability, within the rules.
• I will avoid or remedy any situation that threatens the safety of the players.
• I will maintain a healthy atmosphere and environment for competition.
• I will not permit the intimidation of any player either by word or action. I will not tolerate unacceptable conduct towards officials, players, coaches, spectators or myself.
• I will be consistent and objective in calling all infraction, regardless of my personal feelings towards a team or individual player.
• I will handle all conflicts firmly but with dignity.
• I will accept my role as a teacher.
• I will be open to discussion and contact with players before and after the game.
• I will remain open to constructive criticism and show respect and consideration for different points of view.
• I will obtain proper training to upgrade my official's skills.
• I will work in co-operation with coaches for the benefit of the game.

16.6 - Guidelines for Spectators

• Display good sportsmanship. Always respect players, coaches, and officials.
• Act appropriately; don't taunt or disturb other fans; enjoy the game together.
• Cheer the good play of all participants; avoid booing or jeering opponents.
• Cheer in a positive manner and encourage fair play; profanity and objectionable cheers or gestures are offensive and will not be tolerated.
• Help provide a safe and fun environment; throwing any items on the ice surface can cause injury to players and officials.
• Do not lean over or pound on the glass; the glass surrounding the ice surface is part of the playing area.
• Support the referees and coaches by trusting their judgment and integrity.
• Be responsible for your own safety -- be alert to prevent accidents from flying pucks and other avoidable situations.
• Respect locker rooms as private areas for players, coaches, and officials.
• Never appear for a game while intoxicated by drugs or alcohol.
• Be supportive after the game . . . win or lose.
• Recognize good effort, teamwork and sportsmanship.

16.7 - Guidelines for Administrators, Directors and other Volunteers

• Understand and support the rules and regulations of the Hockey Canada, the ODMHA/ODWHA, District III and the RMHA to ensure that the philosophy and objectives of these organizations are promoted.
• Work with on-ice officials, coaches, parents, and other administrators to provide a positive and safe experience for all participants.
• Support programs that train and educate players, coaches, parents, officials and volunteers.
• Promote and publicize your programs effectively and in a fair manner.
• Never appear for an Association event while intoxicated by drugs or alcohol.
• Communicate with parents by attending parent/player orientation meetings and/or by being available to answer questions and address problems throughout the season.
• Treat all players, coaches and other volunteers with fairness, to promote fair play and sportsmanship.
• Recruit volunteers, including coaches, who demonstrate qualities conducive to being role models to the youth in our sport.
• Perform your duties impartially, in furtherance of the aims of the RMHA. Do not use your position or influence to further purely personal objectives.

17. - DISCIPLINE

17.1 - General

• All bench staff and player suspensions must be reported to the team's appropriate Vice-President immediately following the relevant game.
• A disciplinary committee will be formed (as per the Constitution, Article #8) to deal with player/parent/official/team discipline problems that cannot be handled by the team's Head Coach or by ODMHA/ODWHA or ODHA/OWHA Officials.
• Such discipline may take the form of, but is not limited to:
  • A verbal reprimand
  • A written reprimand
  • A demand for an apology, either written or verbal, to any affected party
  • A suspension from participation in or at Association activities
  • An expulsion from the Association
  • A combination of two or more of the above
• Should it be necessary for RMHA to conduct a disciplinary hearing, the following procedures will go into effect:
  • The hearing will be conducted within seven (7) days of the event or from receipt of formal letter of complaint
  • A parent or legal guardian shall accompany minor aged players appearing at RMHA Disciplinary hearings.
  • Following completion of the hearing, the Committee will have 24 hours to consider their decision pertaining to the matter.
  • The Chairman of the Committee will be responsible for contacting the parties and advising them of the decision and following up with a written summary.

17.2 - Player Conduct and Suspensions

• Team officials are responsible for supervising and controlling the conduct of their players, before during and after each game or practice. Failure by team officials to control the conduct of their team (i.e. vandalism, lobby or parking lot altercations etc.) may result in suspensions or other disciplinary action with the cost of any damages being paid by those involved.
• Fighting anywhere in the arena complex or during a game/practice could result in an interim suspension of two games, pending further review at the discretion of the team's Vice-President.
• Any player who is under the influence or in possession of alcohol or drugs while participating in a minor hockey game or practice will be suspended. This includes arriving at or leaving the arena. Smoking, swearing and verbal harassment in dressing rooms, hallways or players' benches are also offences liable for suspension.
• A Coach may suspend, for disciplinary reasons, any player for up to one game at his or her discretion. RMHA, through the team's Vice-President, will be advised of all such suspensions. Suspensions of more than one game must have the approval of the Disciplinary Committee.

17.3 - Players with excess penalty minute patterns

• Coaches will ensure that all match and gross penalties and suspensions are reported to the appropriate RMHA Vice-President, without exception. In addition, where an undesirable penalty pattern or attitude is deemed to be developing in any hockey player, the Coach and Manager will discuss the problem with the appropriate RMHA Vice-President to correct the matter. If the problem is considered to be of a serious nature, the Vice-President, after consultation with the Coach may have the player referred to the Disciplinary Committee for corrective action.
• The first review will take place with player, parent or guardian for minor age players, and Head Coach of the team. A written summary of this review will be filed with the team's Vice-President.
• The second review will take place with the player, parent, Head Coach, and the team's Vice-President. A written summary of this review will be filed with the Vice-President.
• Players that continue to show excess patterns of penalty minutes and disregard for the Code of Conduct after having been reviewed will be called before the Disciplinary Committee for review.
• After a review, action may be taken in accordance with RMHA Disciplinary Committee guidelines. A written summary of this review will be filed with the Vice-President for future reference.
  NOTE: CRGHA players must refer to ODWHA Constitution

17.4 - Players receiving penalties under Hockey Canada rules 33, 34, 49, 50, 53, and 71

• RMHA will not tolerate abuses under these Hockey Canada rules. Players taking penalties under these rules will be subject to review.
• This review will take place in the following manner:
  • First offence
    • The first offence review will take place with the player, parent and the team's Head Coach. A written summary of this review will be filed with the team's Vice-President.
  • Second offence
    • The second offence review will take place with the player, parent, the team's Head Coach and the team's Vice-President. A written summary of this review will be filed with the Vice-President.
  • Third offence
    • The third offence review will involve the RMHA Disciplinary Committee. This review will be conducted with the team's Head Coach, Manager, and Assistant Coaches. After this disciplinary hearing has been conducted, action may be taken in accordance with RMHA Disciplinary Committee guidelines.

18. - CHANGES TO RMHA RULES & REGULATIONS

• Changes to RMHA Rules & Regulations may be enacted by absolute 2/3 majority vote of the RMHA Executive
• All changes to RMHA Rules & Regulations will be publicized to the membership via email, posting on the RMHA website, posting on the RMHA arena bulletin board and/or notification to team Managers and Coaches.
• In order for changes to be incorporated for the following season they must be ratified at the Annual General Meeting, as described in the Constitution, Article 13.